Employer of Record (EOR) in Poland
Employer of Record (EOR) in Poland enables businesses to hire employees without establishing a local entity. Poland has a workforce of more than 17 million people, making it one of the largest labor markets in Central and Eastern Europe. The country is recognized for its strengths in IT, shared services, manufacturing, finance, and engineering. Its location at the crossroads of Europe, multilingual workforce, and competitive labor costs make Poland a top choice for global expansion. However, the complexity of Polish labor law, social security contributions, and employee protection regulations can be challenging for foreign employers. EOR services in Poland provide a compliant hiring solution, managing payroll, contracts, benefits, and tax obligations, allowing organizations to focus on operations while ensuring full compliance.
About Poland
Poland, located in Central Europe, is the fifth most populous member of the European Union, with a population of about 37.6 million. Its capital, Warsaw, is a growing financial and technology hub, while cities such as Kraków, Wrocław, and Gdańsk are known for their IT, outsourcing, and manufacturing industries.
Poland has experienced consistent economic growth in recent decades, becoming one of the most resilient economies in the EU. It benefits from a strong domestic market, a skilled and educated workforce, and strategic access to European and global markets. The country has also become a popular location for business process outsourcing (BPO), shared service centers (SSC), and research and development hubs, attracting multinational companies from technology, finance, automotive, and pharmaceutical sectors.
The Polish workforce is young, multilingual, and highly educated, with many professionals fluent in English, German, and French. Poland’s education system produces a steady supply of IT engineers, finance professionals, and technical experts, making it a leading destination for nearshore and offshore hiring.
Employment regulations in Poland are employee-friendly, with detailed laws on contracts, benefits, and termination. Collective agreements and labor unions also influence working conditions. An EOR helps companies navigate these requirements, ensuring smooth hiring and compliance with local rules.
Employment Terms and Regulations
Types of Contracts:
Permanent, fixed-term, probationary, and civil law contracts (service contracts).
Job Titles:
Common in IT, finance, customer service, engineering, and manufacturing.
Working Hours:
Standard 40 hours per week (8 hours/day, 5 days/week).
Minimum Wage:
PLN 4,626 gross per month (2025).
Probation Period:
Up to 3 months.
Taxation and Contributions
Employers contribute to pension, disability, accident, labor fund, and health insurance. The total employer burden is approximately 20%–22% of gross salary.
Types of Leave
Annual Leave:
20 days (if employed less than 10 years), 26 days (if employed over 10 years).
Sick Leave:
Employers cover the first 33 days at 80% pay; afterward, social insurance covers costs.
Maternity Leave:
20 weeks paid.
Paternity Leave:
2 weeks paid.
Parental Leave:
Up to 41 weeks shared between parents.
Public Holidays:
13 national holidays per year.
Employee Benefits
- Statutory health insurance.
- Pension fund contributions.
- Training and development support.
- Meal and transportation benefits (commonly offered).
Termination Process
Termination requires written notice, with notice periods ranging from 2 weeks to 3 months, depending on length of service. Dismissals must be justified, and employees have protection against unfair termination.
Employer Taxes
Employer contributions include:
- Pension: ~9.76%
- Disability: ~6.5%
- Accident Insurance: ~0.67%–3.33% (depending on industry)
- Labor Fund & other: ~2.45%
Total employer tax burden: ~20%–22% of gross salary
EMPLOYER TAXES
20%–22% (Estimated)
FAQ's
How an Employer of Record Manages Employment in Poland
Establishing a legal entity in Poland can be costly and time-consuming. We simplify the process by employing and paying your Polish talent on your behalf. We handle employment contracts, social security registrations, and payroll in compliance with Polish labor law. You can conveniently approve invoices through our platform. By partnering with an Employer of Record (EOR), you can efficiently and compliantly hire top talent in Poland without setting up a local subsidiary.
Payment Processes for Employees in Poland
We manage payroll for your Poland-based workforce. Employee hours, leave, holidays, bonuses, and social security contributions are calculated in accordance with Polish requirements. Invoicing is handled monthly in your preferred currency, including Euros (EUR), US Dollars (USD), or British Pounds (GBP), ensuring your employees receive their salaries promptly in Polish Złoty (PLN).
Full-time Employees vs. Independent Contractors in Poland
Independent contractors in Poland engage with multiple companies and are self-employed, while full-time employees work exclusively for one employer and receive statutory benefits such as social security coverage, paid leave, and severance protections. Misclassifying employees as contractors carries legal and financial risk under Polish labor law. Partnering with an EOR for compliant hiring and payment removes that risk.
Reliable Employee Support in Poland
Our platform offers accessible support for employers and employees with inquiries about benefits, contracts, and employment in Poland. Every client is assigned a dedicated account manager who serves as the primary contact for HR and compliance assistance throughout the employment relationship.
