PAYROLL SERVICES INDIA

Payroll and HR Services India for Global Companies

We run monthly salary, tax deductions, statutory filings and payslips for your India team, with HR administration handled by the same people. If you have an Indian entity, we work under its registrations. If you do not, payroll runs through our Employer of Record arrangement.

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Payroll in India: Which Route Fits

A company cannot pay Indian employees without a legal employer that holds PF, ESIC and tax registrations. That makes entity status the first question, and it decides how payroll runs.

Your situation	How payroll runs	Legal employer
You have an Indian entity	We process payroll and file returns under your PF, ESIC, TAN and professional tax registrations	Your entity
No Indian entity yet	Payroll runs through our Employer of Record in India arrangement, and we file under our registrations	Us, as Employer of Record
You also want contracts, records and HR support	PEO services add that on top of payroll	Your entity

What Our Payroll Services Include

Payroll Setup

We map salary structures, statutory registrations and employee data before the first run.

Salary Processing

We calculate gross to net pay and reimbursements, and prepare salary files for your approval each month.

Statutory Compliance

We calculate, pay and file PF, ESI, professional tax, TDS and labour welfare fund.

Payslips

Digital payslips with a clear breakup of earnings and deductions.

Tax Management

TDS on salary, quarterly returns and Form 16 at year end.

Employee Lifecycle

We process joiners, leavers, final settlements and gratuity in the same run.

A Typical Monthly Payroll Cycle in India

Each month follows the same order. You send the inputs and approve the register, and we do the calculation, payments and filings.

Step	What happens	Who
1. Inputs	Attendance, leave, joiners, leavers and reimbursements are shared	You
2. Calculation	Gross to net pay, PF, ESI, professional tax and TDS are calculated	Us
3. Review	The payroll register is checked and approved	You
4. Salary payment	Salary files are released and payslips are issued	Us
5. Statutory payments	TDS by the 7th and PF and ESI by the 15th of the next month	Us
6. Returns and reports	Quarterly TDS returns, annual Form 16 and payroll reports	Us

Dates shown are the usual statutory due dates. Professional tax and labour welfare fund dates differ by state.

Statutory Items We Handle

India has central and state rules running side by side. These are the items that touch almost every payroll.

Item	What it covers	Usual timing
Provident Fund (EPF)	Employer and employee contributions, monthly return	By the 15th of the next month
ESIC	Insurance contributions for employees under the wage limit	By the 15th of the next month
Professional Tax	State tax on salary; rates and rules vary by state	Monthly or yearly, by state
TDS on salary	Income tax deducted under Section 192, returns and Form 16	Deposit by the 7th, returns each quarter
Gratuity	Accrued during service and paid on exit when the employee is eligible	At exit
Labour Welfare Fund	State fund with small employer and employee shares	Per state schedule

Payroll Outsourcing vs PEO vs Employer of Record

All three take payroll off your desk. They differ in how much else they take and who the legal employer is.

Model	What it covers	Legal employer	Best when
Payroll outsourcing	Salary run, deductions, statutory returns and payslips	Your entity	You have an entity and an HR lead, and want the salary run and filings off your desk
PEO	Payroll plus contracts, employee records and HR administration	Your entity	You have an entity and want HR administration handled too
Employer of Record	Payroll, hiring paperwork and HR under our registrations	Us	You have no entity, or want to hire before setting one up
In-house payroll	Your own team runs everything	Your entity	Headcount is large enough to justify a payroll team

What the New Labour Codes Mean for Your Payroll

The four labour codes took effect on 21 November 2025 and replaced 29 central laws. For payroll, the Code on Wages matters most.

It sets one definition of wages. Where HRA, conveyance and similar allowances make up more than half of total pay, the excess counts as wages for PF and gratuity. Many salary structures were built with a low basic, so employer contributions can rise.

Supporting rules are still being finalized. We check each payroll against the current position and flag where a salary structure needs a review before it costs you more.

What Payroll Services in India Cost

Your cost has three parts: salary, employer statutory contributions, and our service fee. The fee depends on headcount, the number of states you pay in and whether you want HR administration on top of payroll. We quote after a short scoping call.

For typical figures and commonly missed costs, see our EOR and PEO pricing guide for 2026.

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How Payroll Setup Works

Scoping call. We confirm your route (own entity or Employer of Record), your headcount and the states you pay in.
Setup. Salary structures, statutory registrations and employee data are mapped.
Review. You check the first payroll register before any salary is released.
Monthly run. Inputs come in, payroll goes out, and payments and filings are made on the due dates.
Reports. We share payslips, payroll registers and statutory records on request.

No Entity Yet? Payroll Runs Through Employer of Record

Without an Indian entity you cannot register for PF, ESIC or TAN, so you cannot run payroll yourself. Our Employer of Record arrangement lets you hire first. We become the legal employer, run payroll and file under our registrations.

When your entity is ready, we can move your team across and continue as your payroll provider. Learn more about Employer of Record in India.

Frequently Asked Questions About Payroll Services in India

What are payroll services in India?

Payroll services cover the monthly salary run: gross to net calculation, deductions, salary payment, payslips and the statutory returns for PF, ESI, professional tax and TDS.

Can I run payroll in India without an entity?

Not directly. Paying Indian employees needs a legal employer with PF, ESIC and TAN registrations. Without your own entity, payroll runs through an Employer of Record such as ours, and you can move to your own entity later.

What statutory deductions apply to Indian salaries?

Employee PF, ESI for employees under the wage limit, professional tax in states that levy it, and TDS on income tax. Employers also pay their own PF and ESI share and accrue gratuity.

When are payroll taxes and contributions due?

TDS on salary is usually deposited by the 7th of the following month. PF and ESI contributions are usually due by the 15th. Professional tax and labour welfare fund dates depend on the state.

What is the difference between payroll outsourcing and a PEO?

Payroll outsourcing covers the salary run and statutory returns. A PEO adds employment contracts, employee records and HR support. In both cases your own entity is the legal employer.

How do India’s new labour codes affect payroll?

The four labour codes took effect on 21 November 2025. The Code on Wages sets one wage definition, and where allowances exceed half of total pay the excess counts as wages for PF and gratuity. Supporting rules are still being finalized, so salary structures should be reviewed.

How much do payroll services in India cost?

The fee depends on headcount, the number of states and the HR work included. Salary and statutory contributions are separate from our service fee. We quote after a short scoping call.

Do payroll services include payslips and tax forms?

Yes. Employees receive digital payslips each month with a clear breakup of earnings and deductions, and TDS returns and Form 16 follow the statutory calendar.